Agendas - Jan. 13

Crosslake City Council

Meets 7 p.m. Monday, Jan. 14

City Hall

A. Call to order

1. Pledge of Allegiance

2. Approval of Additions to the Agenda (Council Action-Motion)

B. Organizational meeting appointments

1. Designate Acting Mayor - (Council Action-Motion)

2. Appointment of 2-Ex Officios to the Fire Relief Association (Mayor and City Administrator) (Council Action-Motion)

3. Approve Schedule of Regular Council Meetings - (Second Monday of Month at 7 p.m.) (Council Action-Motion)

a. Change Date of November Council Meeting to Tuesday, November 12th Due to Observance of Veteran's Day (Council Action-Motion)

4. Appointment of Official Newspaper (Council Action-Motion)

a. Letter dated Dec. 28, 2018, from Northland Press Re: 2019 Rates

b. Letter from Echo Publishing Re: 2019 Rates

5. Appointment of City Engineer (Council Action-Motion)

a. Letter dated Dec. 14, 2018, from WSN

b. Letter dated Dec. 27, 2018, from Bolton & Menk

6. Memo dated Jan. 14, 2019 from Mayor Nevin Re: Commission Liaison Appointments (Council Action-Motion)

7. Memo dated Jan. 10, 2019, from Mayor Nevin Re: Commission Appointments (Council Action-Motion)

C. Consent calendar - notice to the public - All items here listed are considered to be routine by the City Council and will be acted on by one motion. There will be no separate discussion on these items unless a Citizen or Councilmember so requests:

1. Public Information Meeting Minutes of Dec. 10, 2018

2. Regular Council Meeting Minutes of Dec. 10, 2018

3. Special Council Meeting Minutes of Dec. 19, 2018

4. City - Month End Revenue Report dated December 2018

5. City - Month End Expenditures Report dated December 2018

6. December 2018 Budget to Actual Analysis

7. Pledged Collateral Report dated Dec. 31, 2018

8. Letter dated Dec. 12, 2018, from League of MN Cities Regarding Insurance Dividends

9. Official Depositories - (Frandsen Bank, 4M Fund)

10. Designate Signatories on City Checking and Savings Accounts - (Mayor, Acting Mayor, City Administrator, and City Clerk)

11. Appointment of Legal Services

a. Civil (Breen & Person)

b. Labor (Johnson, Killen & Seiler)

c. Prosecuting (Crow Wing County)

d. Bond Counsel (Briggs & Morgan)

e. Bond Advisor (David Drown Associates)

12. Approve 2019 Mileage Reimbursement Rate (Current IRS Amount is $0.58)

13. Approve Weed Inspector - (Mayor Nevin)

14. Approve Assistant Weed Inspector - (Ted Strand)

15. Police Report for Crosslake - December 2018

16. Police Report for Mission Township - December 2018

17. 2018 Annual Police Report for Crosslake

18. 2018 Annual Police Report for Mission Township

19. Fire Department Report - December 2018

20. North Ambulance Run Report - December 2018

21. Planning and Zoning Monthly Statistics

22. Planning and Zoning Commission Meeting Minutes of Nov. 20, 2018

23. Planning and Zoning Commission Meeting Minutes of Dec. 7, 2018

24. Crosslake Roll-Off Recycling Report for December 2018

25. Waste Partners Recycling Report for November 2018

26. Bills Paid from 12/11/18 to 12/31/18

27. Resolution Accepting Donations

28. Agreement for Professional Services With Brainerd Lakes Area Economic Development Corporation

29. Application for Group Transient Merchant Permit from Chamber for WinterFest, St. Patrick's Day, Light Up the Dam, and Crosslake Days

30. Application for Group Transient Merchant Permit from Mission of the Cross Lutheran Church for 2019 Flea Markets

31. Application for Outdoor Public Fireworks Display at WinterFest 2019

32. LG240B Application to Conduct Excluded Bingo from Knights of Columbus

33. Letter dated December 31, 2018 from Delta Dental Reporting No Premium Increase for 2019

34. Park Year end report

35. Bills for Approval

D. Critical issues

1. Northern MN Railroad Heritage Association - Update on Reconstruction at Pineberry Plaza

2. Sheila Haverkamp - BLAEDC Presentation

3. Project Proposal for Outdoor Pickleball Courts

E. PUBLIC FORUM - No action will be taken on any of the issues raised. If appropriate, the issues will be placed on the agenda of a future council meeting. Speaker must state their name and address. Each speaker is given a three minute time limit.

F. Mayor's report

1. Approval to Form Water Quality Sewer Committee and Emergency Services Building Needs Committee (Council Action-Motion)

a. Goal to have Recommendations in Less than six months

b. Water Quality Committee to meet third Wednesday of each month at 8 a.m. at Community Center

c. Some Building Committee Meetings will be Special Council Meetings because Council Wants to be Involved

d. Memo dated Jan. 10, 2019, from Mayor Nevin Re: Special Committee Appointments (Council Action-Motion)

2. Discuss Use of Skype at Council Meetings

3. Consider Approval of Payment for February Bills

G. City administrator's report

1. Memo dated Jan. 8, 2019, from Ted Strand Regarding Sale of Surplus Equipment (Council Action-Motion)

2. Memo dated Jan. 14, 2019, from Mike Lyonais Re: Probationary Status of Recently Hired Staff (Council Action-Motion)

3. Update on Union and Staff Negotiations

H. Commission reports

1. Public safety

a. Fire Department and Police Department Tours on Tuesday, Jan. 22 at 9 a.m. and 6 p.m.. Citizens must sign up in advance.

b. Five Bugles Design Government Center Facilities Study dated Jan. 4, 2019.

2. Planning and zoning

a. Preliminary and Final CIC Plat Approval of Sundance Ridge Homes on Crosslake (Council Action-Motion)

3. Public works/sewer/cemetery

a. Confirmation of Request for Engineering Services for Crow Wing County/City of Crosslake Water Retention System Pond at Manhattan Point Blvd and CSAH 66 (Council Action-Motion)

I. PUBLIC FORUM - No action will be taken on any of the issues raised. If appropriate, the issues will be placed on the agenda of a future council meeting. Speaker must state their name and address. Each speaker is given a three minute time limit.

J. City attorney report

K. Old business

L. New business

M. Adjourn

Brainerd Parks and Recreation Department

4 p.m. Monday, Jan. 14

Special Park Board Meeting

City Hall Conference Room

I. Call to Order

II. Additions to Agenda

III. Old Business

A. Mill Avenue Park Lease

IV. Public Forum

VI. Adjourn

Pillager School Board

Re-Organizational/Regular School Board Meeting

Meets 6:30 p.m. Monday, Jan. 14

I. Call to Order

II. Pledge of Allegiance

III. Cell Phone/Electronic Devices

IV. Oath of Office for Newly Elected Board Members

V. Reorganization

A. Election of Officers

1. CY19 Board Chair

2. CY19 Vice-Chair

3. CY19 Clerk/Treasurer

B. Committee Membership

1. Activities

2. Budget

3. Curriculum

4. Facilities

5. Personnel

6. Policy

C. Agency Representatives

1. MSHSL

2. MSBA

3. Community Education Advisory Board

4. Paul Bunyan Education Cooperative Joint Powers

5. LEA Title One

6. National Joint Powers Association

7. Health and Wellness Committee

8. District Leadership Team

D. Selection/Designation

1. School Board Meeting Dates/Times

2. Bank Depositories

3. Invest Funds

4. Electronic Fund Transfers

5. School Board Compensation

6. Official Board Newspaper

7. Robert's Rules of Order

8. Signature Plate

VI. Regular Monthly Board Meeting-Consider Additions/Deletions/Acceptance of the Agenda

VII. Visitors' Comments

VIII. Consider Consent Agenda

A. Minutes of December 12, 2018 Board Work Session Meeting

B. Minutes of December 17, 2018 Regular School Board Meeting

C. Cash Flow Including Investments

D. Monthly Bill Paid

E. Donations

F. Personnel Summary Sheet

IX. Special Board Reports

A. Other

1. High School Flex Time Proposal

2. Sourcewell Board of Directors Ballot

3. Resolution Supporting a Minimum Legal Sales Age of 21 for Tobacco Products

4. Consider Art Trip to France and Italy

B. Budget

1. Consider Resolution Directing Administration to make recommendations for Programs/Position Reductions

2. Review Activity Accounts

C. Personnel

D. Curriculum

E. Policy

1. 2nd Reading of MSBA changes to Policy #602, 611, 707, 708 and 709

2. 2nd Reading of changes to Policy #509

F. Facilities

1.Committee Report

2. Summary of Task Force Meeting January 9, 2019

3. Discussion and recommendation of any possible changes to proposed referendum

4. Discussion and recommendation on LTFM Levy future dollars

5. Recommendation to move forward with referendum in May 2019

G. Activities

X. Superintendent's Report

XI. Adjourn

Brainerd Planning Commission

Meets 6 p.m. Wednesday, Jan. 16

City Hall Council Chambers

1. Call To Order

2. Welcome New Community Development Director - Mr. David Chanski

3. Election Of Chairperson And Vice Chairperson - Planning Commission Bylaws and Mission Statement Attached

4. Approval/Amendment Of Agenda

5. Approval Of Minutes

1. Regular Meeting Held November 20, 2018

2. Presentation Meeting Held on December 19, 2018

6. New Business

6.a. Public Hearing - Variance Request At 214 - 2nd Avenue NE

l William John Cory has applied for a variance to construct a 24' x 20' accessory

building (garage) on his property.

7. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the

Planning Commission - time limits may be imposed

8. Old Business

9. Commissioners' Questions/Comments

10. Community Development Director's Report

11. Adjourn

Cass County Board of Commissioners

Meets 9 a.m. Tuesday, Jan. 15

Land Department Meeting Room - 218 Washburn Ave. E., Backus

1. 9 a.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

3. 9:10 a.m. James Schneider - Probation

a. JDAI System Assessment

4. 9:20 AM. Kirk Titus - Land Commissioner

a. Tax Forfeit Land Sale

5. 9:30 AM. Darrick Anderson - Highway Department

a. Annual Township - Highway Informational Meeting

6. 9:40 AM. Kelly Condiff - Environmental Services Department

a. Leech Lake River One Watershed One Plan Update

7. 9:55 AM. Confirm Upcoming Meeting Schedule

a. Commissioner's Board Meeting on Tuesday, February 5, 2019, beginning at 9:00 a.m., Board Room, 1st Floor Crtse. Annex, Walker, MN.

b. Commissioner's Board Meeting on Tuesday, February 19, 2019, beginning at 9:00 a.m., Land Department Meeting Room, Backus, MN.

c. County Board Work Session with Planning Commission on Tuesday, January 15, 2019, following the regular Board meeting, Land Department Meeting Room, Backus, MN.

8. 10 AM. Adjourn

Baxter City Council

Meets 7 p.m. Tuesday, Jan. 15

Baxter City Hall

13190 Memorywood Drive, Baxter

The Baxter City Council will conduct a work session 5:45 p.m. Tuesday at the Baxter City Hall, 13190 Memorywood Dr., Baxter, for the purpose of discussion of the Highway 371 Bike and Pedestrian Bridge Crossing Study and Citywide Bike and Pedestrian Policy and Amending the 2019 Mill & Overlay and Full Depth Improvements Project Feasibility Report.

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

A. Comments received from the public may be placed on a future meeting agenda for

consideration.

6. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:

A. Approve City Council Minutes from January 8, 2019

B. Approve the Payment of Bills and Finance Report (Addendum A and A-1).

C. Accept Planning Commission Minutes of January 7, 2019

D. Adopt Resolution 2019-006 Amending Feasibility Report for the 2019 Mill and Overlay and Full Depth Reclamation Improvement Project

E. Accept Utilities Commission Minutes of January 9, 2019

1. Approve the Landwehr Construction Inc. Partial Pay Estimate No. 6 in the amount of $341,536.51 for the 2018 Cypress Drive Improvements Project.

2. Approve Pratt's Affordable Excavating, Inc. Partial Pay Estimate No. 10 in the amount of $6,644.61 for the 2018 Excelsior Road and Edgewood Drive Commercial Improvements Project.

3. Approve the Anderson Brothers Construction Change Order No. 5 in the increased amount of $2,658.70 for the 2018 Mill & Overlay and Full Depth Reclamation Improvements Project.

4. Approve Anderson Brothers Construction Partial Pay Estimate No. 6 in the amount of $9,753.24 for the 2018 Mill & Overlay and Full Depth Reclamation Improvements Project.

5. Approve the WSB Proposal for the Biological Filtration Water Treatment Plant Study in the not to exceed amount of $10,500.00 contingent on cutting back the travel time expense wherever possible.

6. Approve the Crow Wing County Highway Department invoice from BNSF in the amount of $21,277.41 for the 2017 County State Aid Highway 48 Railroad Crossing and Trail Improvements Project.

7. Approve the Water Treatment Plant Filter 2 & 4 Media Replacement Specification and Contract Documents and direct staff to advertise for bids.

8. Approve the De Nora Water Technologies Proposal for the supply of two B Plate Filter Cells for Filter No. 2 & 4 in the lump sum amount of $21,300.00.

9. Approve the SEH, Inc. Agreement for Right-of-Way Ordinance and Permit Application Update Support in the lump sum fee of $2,500.00

10. Approve the Advanced Engineering Agreement for Professional Services for the Water Treatment Plant Filter Consoles Replacement in the not to exceed amount of $24,880.

7. Pulled Agenda Items

8. Other Business

A. Planning and Zoning Actions

1. Adopt Resolution 2019-006 approving a Conditional Use Permit and a Variance to allow an accessory structure to deviate from the size and design standards of the accessory structure ordinance for property located at 3669 Cedar Scenic Road.

9. Council Comments

A. Connie Lyscio

B. Zach Tabatt

C. Todd Holman

D. Mark Cross

E. Darrel Olson

10. City Administrator's Report

11. City Attorney's Report

A. Closed Session Under Minnesota Statute 13D.05, subd. 3 (c), Purchase of Property: 03361000090E0009, 336100090F009, 032630010040009, 020244200AAA009, 020244103BAA009, 020244103BAA009, 020244103BAA009, 020244103AA0009, 032290010010009, 020244103AA0009, 010193203BC0009, 020241400A00009, 010192304ABE009, 010192205ABA009, 010184300AAC009, and 010184200ACB009.

12. Adjourn

Crow Wing County Committee of the Whole

Meets 9 a.m. Tuesday, Jan. 15

Jinx Ferrari Meeting Room, 2nd Floor, Historic Courthouse, Brainerd MN

The agenda has been published as shown below but is subject to change to include such business as may come before the Board.

1. 9:00 AM Crow Wing Energized - Kara Griffin

2. 9:30 AM Comprehensive Re-Entry - Tami Lueck and Nathan Bertram

3. 10:00 AM Non-Profit Landfill Credit - Gary Griffin

4. 10:15 AM Proposed Land Use Ordinance Changes - Gary Griffin and Jake Frie

5. 10:45 AM Crow Wing County Wetland Conservation Act (WCA) Jurisdiction - Gary Griffin and Jake Frie

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

9 a.m. Monday, Personnel Committee, Historic Courthouse, County Administrator's Conference Room

7 p.m. Monday, Fair Board, Land Services Building, Oak Room

9 a.m. Tuesday, Committee of the Whole at Historic Courthouse, Jinx Ferrari Meeting Room

9 a.m. Wednesday, Crow Wing Soil & Water Conservation District Board, Land Services Building, Meeting Room 2

1 p.m. Wednesday, Minnesota Inter-County Association (MICA) Board of Directors, St. Paul

3 p.m. Wednesday, Community Health Services Advisory Committee, Community Services Building, Health Conference Room

8:30 a.m. Thursday, BLAEDC Info & Discussion Series, Heartwood Living Center, Crosby-VC Room

9:30 a.m. Thursday, Central Minnesota Area Transportation Partnership (ATP), MnDOT St. Cloud Office

6 p.m. Thursday, Kitchigami Regional Library Board, KRLS Headquarters, Pine River

Jan. 21, Martin Luther King Jr. Day - County offices closed

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, Jan. 14

County administrator's conference room

1. Staff updates

2. Labor updates

3. Personnel actions

4. Closed session

5. New items

Brainerd School Board

Organizational Special School Board Meeting

Meets 5:30 p.m. Monday, Jan. 14

Washington Educational Services Building

804 Oak St., Brainerd

1. Call to Order and Roll Call - Director Nelson

2. Pledge of Allegiance

3. Approval of agenda as presented - Director Nelson

4. School Board Member Oath of Office - Superintendent Larson will administer this

oath from MSBA to all members. This oath is given to each member, as they are

involved in their function on the Board of Education for ISD #181.

5. Review of Nominations and Election Procedures - Policy 202 Board

Organization - Director Nelson

6. Nomination and Election of 2019 Officers

A. Chairperson:

B. Vice-chairperson:

C. Clerk:

D. Treasurer:

7. Approval of designation of official deposit

9. Approval for authorization of Director of Business Services and Accountant to

be delegated to Electronically Transfer Funds for the District. - New Chair

10. Approval of designation of official newspaper - New Chair

A. Recommendation: Designate the Brainerd Dispatch as the official newspaper for

the Brainerd School Board business for 2019 as per negotiated agreement.

11. Approval of official school district legal representation - New Chair

A. Recommendation: Approve the following resolution:

Resolution:

Approval of the Rupp, Anderson, Squires & Waldspurger, P.A. as the primary law

firm representing the school district and authorization for the Superintendent to

retain other legal counsel, at their discretion, to the extent necessary to ensure the

school district has adequate legal representation for matters requiring specific or

unique expertise.

12. Approval of the 2019 Board of Education Compensation - New Chair

A. Recommendation: Compensation remain at $4200.00 per year plus insurance

package offering.

13. Approval of the following procedure as outlined by MSBA:

M.S.123B.195 - Board Members' Rights to Employment - Notwithstanding

section 471.88, subdivision 5, a school board member may be newly employed or

may continue to be employed by a school district as an employee only if there is a

reasonable expectation at the beginning of the fiscal year or at the time the contract is

entered into or extended that the amount to be earned by that officer under the

contract or employment relationship will not exceed $8,000 in that fiscal year. (This

does include board salaries). Notwithstanding section 122A.40 or 122A.41 or other

law, if the officer does not receive majority approval to be initially employed or to

continue in employment at a meeting at which all board members are present, that

employment is immediately terminated and that officer has no further rights to

employment while serving as a school board member in the district - New Chair

14. Authorization of Director of Business Services to invest surplus funds - New Chair

15. Authorization of Director of Business Services to approve and confirm grants -

New Chair

16. Authorization of the Superintendent of Schools or Director of Business Services

to execute contracts and work agreements under $10,000 - New Chair

17. Re-adoption of School Board policies previously adopted - New Chair

18. Establish date, time, and place of regular School Board meetings for the 2019

calendar year - New Chair

A. Recommendation: See attached proposed schedules

19. Approval of Board lead representatives for the 2019 calendar year - New Chair

20. Approval of community board representative assignments for the 2019 calendar

year - New Chair

21. Adjourn

Brainerd School Board

Regular school board meeting

Meets 6 p.m. Monday

Washington Educational Services Building

804 Oak St., Brainerd

1. Call the meeting to order and roll call

2. Pledge of Allegiance

3. Approval of the agenda as presented / amended

4. District Recognition

5. Public Input

6. Building Project Update - Brandon Kellerman & Chris Ziemer

7. Approval of Minutes

A. Public Hearing for Property Acquisitions Meeting - December 19, 2018

B. Special School Board Meeting - December 19, 2018

8. Consent Calendar - Hirings are approved pending negotiated contracts / agreements

and a district approved and acceptable background check - Laine Larson

A. Staff Changes - Hires, Resignations, Retirements, and Terminations

B. Leaves

C. Gifts & Grants Approval

D. Ratify Payment of Bills

E. Field Trip

9. Site Reports/Communications

A. Student Council Update - Kealy Johnson and

A. For Action

1) Approval of First Reading for MSBA Policy Updates #202, # 203.2, #204,

#210, #211 - Laine Larson

a. #202 - School Board Officers

b. #203.2 - Order of the Regular School Board Meeting

c. #204 - School Board Meeting Minutes

d. #210 - Conflict of Interest - School Board Members

e. #211 - Criminal or Civil Action Against School District, School Board

Member, Employee, or Student

2) Approval of the Third and Final Reading of MSBA Approved Policies #901,

#903, #904, #907 - Cori Reynolds

a. #901 - Community Education

b. # 903 - Visitors to School District Buildings and Sites

c. # 904 - Distribution of Materials on School District Property by Non-school

Persons

d. # 907 - Rewards

3) Approve the Resolution to review the Financial Condition of the District -

Marci Lord

4) Approve Resolution for Authorization of the Procurement Management Plan -

Laine Larson

B. Informational

1) Brainerd Public Schools Foundation Report - Reed Campbell

2) Curriculum Report - Tim Murtha

a. Special Education Elementary Team Work Update

b. Secondary Science Curriculum Update

3) Business Services' Report - Marci Lord

a. November Financial Report

b. Enrollment Update

4) Superintendent's Report - Laine Larson

11. Future Board & Committee Meetings

A. January 15, 2019 - Phase I Training

B. January 16, 2019 - Phase II Training

C. January 16-18, 2019 - 98th Annual MSBA Leadership Conference

1) There may be quorum of the Board of Education driving, eating, presenting,

and attending professional sessions together at the MSBA Conference.

D. January 21, 2019 - Staff Development Day - No School for Students

E. January 23, 2019 - Lunch with Laine at Riverside Elementary15 p.m.

F. January 28, 2019 - Regular School Board Meeting

G. January 31, 2019 - Lunch with Laine at Lowell00 a.m.

H. February 2, 2019 - The Big Event at Cragun's

12. Other business

13. Adjourn

Little Falls School Board

Meets 5 p.m. Monday

Little Falls Community Middle School (Media Center)

1000 First Avenue NE, Little Falls

1. Call to Order

2. Pledge of Allegiance

3. District Mission Statement

4. Approval of Agenda

5. Presentation

5. 1. Rusty Gwost - Lindbergh Elementary Update

6. Public Comments

7. Consent Agenda (Action)

7. 1. Personnel

7. 2. Approval of Prior Meeting Minutes

7. 3. Approval of Financial Transactions

8. Resolution for Acceptance of Gifts (Action)

9. Reports from Board Members

10. Superintendent's Report

11. No Old or Unfinished Business

12. New Business

12. 1. 2019-20 Budget Assumptions (Action)

12. 2. 2019-20 Enrollment Projections (Action)

13. Adjournment